5th Meeting Lisboa, Portugal

June 15, 2016

5th Meeting of Southern European Libraries’ Consortia, June 17, 2005 at FCCN, Avenida do Brasil n.101, Lisboa, Portugal

9:30-10:30 Country reports:

10:30-11:00 e-books (what is going on in our consortia)
11:00-11:15 Coffee break
11:15-12:15 Open access issues
12:15-13:15 Administrative trivia (how we handle all the aspects of a contract and keep up with the publishers)
13:15-14:30 Lunch Break
14:30-15:30 reports from ICOLC, Berlin Declaration meeting 3, ALA etc
15:30-16:00 institutional repositories
16:00-17:00 Content Complete presentation (Paul Harwood)
17:00-17:30 Discussion (issues that we might want to bring up at the ICOLC in Polland) and closing of the meeting
20:30 Dinner at “Lisboa à Noite”

The following outlines the discussions held during the 5th SELL meeting.

      • Country reports were presented and will be mounted on the SELL website
      • ICOLC report
        Fernandes, Moreira and Kohl gave a brief report on key ICOLC issues. There was difficulty in remembering the report from Japan on the size and extent of their consortial deals. Checking the records that information is as follows: Japan does national deals which presently total $300 million (to foreign publishers alone) and involve some 1,000 colleges and universities, including some 200 research universities. For this amount of money they receive the equivalent of between 100,000-350,000 journals (counting electronic duplicates).
      • E-books
        • Paola raised the question of e-book use and usability in SELL consortia
        • There seemed to be some use in Italy and Portugal of medical texts; a small experiment in Greece seemed to indicate little use of e-books
        • Spain has contracts with 4 publishers (about 4,000 books) but thinks that the problem with low e-book use is the financial model, but that their usage is still worth it
        • There seems to be a problem with not enough e-books in translations (particularly in languages spoken by few people, e.g. Greece, Portugal with a small potential market)
        • The popularity of e-books may improve when they are more searchable
        • Most e-books presently have to be used while connected to a library site; little use of downloading is made or even available
      • Administrivia
        Paola talked about what CIBER is doing to have better communication between the consortia and the libraries; mostly online site which librarians go to; plans for a newsletter and ultimately a plan to push digital material to members.
        The CIBER site allows member libraries to update IP ranges, find out about contracted publisher holdings, potential costs of new resources, threaded discussion of topics, automated deadline prompts, etc.
      • Institutional Repositories/Open Access
        • Spirited discussion of the role of librarians in this still developing but important area
        • General sentiments were expressed about the importance of providing a library mechanism for publication of scholarly research (articles, theses/dissertations, etc…),i.e. digital repositories
        • General sentiments were also expressed that digital repositories need to be more than publishers of faculty articles, e.g. support of digital resources for teaching, for research, digitization of local collections, etc…; areas where librarians have more possibility for control than the scholarly publishing environment
        • Italy made a brief presentation of PLEIADI as an example of a digital repository (“a portal solution to scholarly literature”) (this presentation will be mounted on SELL website)
      • Content Complete presentation by Paul Harwood
        A most interesting presentation was made. Contents Complete clearly represents a useful option for smaller consortia with no professional staff to undertake the complex and time consuming operation of negotiating contracts. The presentation will be mounted on the SELL website
      • Misc
        • Adding Israel to the consortium
        • The issue was discussed in some depth but ultimately the consensus was to hold off on inviting them to join SELL. Instead, Italy will partner with them on specific projects.
        • Petition regarding cartel concerns to Brussels
        • This issue was discussed and it was felt to be premature at this time.
        • Encouragement for Italy to volunteer for ICOLC in 2006
        • Italy will take this under consideration.
        • Increasing SELL meeting to a day and a halfThere was considerable discussion of this topic as time was running out and various individuals began to leave. There was strong consensus that it would be a good idea but equal concern that it should not require more time away from the office than present. Since most of the people have to come in the day before anyway, there was some thought that the country reports could be handled in a brief afternoon or evening meeting the day before the full day session.
        • Scheduling the next SELL meeting (Greece) on an island
          Claudine said she would investigate possibilities
        • Paola will draft a statement on usage based pricing scheme which some publishers are proposing. The statement will cover Sell’s critical stand on the issue: usage based pricing does not facilitate the maximum circulation of information that is a main goal of library consortia, furthermore it is difficult to handle within a consortia.Usage based data is a useful parameter for consortia when taking decisions, usage based pricing is not acceptable as a contract model. It seemed to me that we agreed on it when were in Lisbon. I will work on the draft in the next few weeks.
      • Adjournment for dinner hosted by Paul Harwood
        A wonderful and colorful dinner in a local restaurant was arranged; many follow-up discussions were conducted among members; and a good time was had by all. Our deepest thanks to our host Paul Harwood and Contents Complete.